Note: All WITSA meetings on October 1-2 will take place at the Royal Tulip Brasilia Alvorada Hotel (a short distance from the WCIT 2016 venue):
– Oct. 1: Committee meetings: Room JK – Convention Centre (basement Royal Tulip)
– Oct. 2: BOD & GA meetings: Room JK – Convention Center (basement Royal Tulip)

WITSA members are encouraged to make reservations there. Please contact Ms. Sheila Santos at Lugre directly at ssantos@lugretravel.com.br or lugre@lugretravel.com.br.

BOD & General Assembly Meeting Documents

• WITSA Event Brief
• Attendance
• BOD & GA Agendas
• 2014-16 BOD meeting slides
• 2016-18 BOD meeting slides
• General Assembly meeting slides
• Proxy form (General Assembly only)
• Voting rules
• Meeting Minutes March 9-10, 2016: BOD & Committee Meetings (Canberra, Australia)
• Financial reports
• Progress reports
• Kenya proposal, budget to host WCIT 2022
• [Nominating Committee] WITSA Board of Directors 2016-18 nominees
• [Nominating Committee] WITSA Chairman nominees
• Other nominations
• WITSA Eminent Persons Award: Overview; Dr. Miguel Ângelo Laporta Nicolelis bio; Dr. Bill Magee bio
• Global ICT Excellence Awards 2016 Winners & Announcements
• Finance Committee Slides
• Global Trade Committee slides
• Global Public Policy Committee slides

Announcements

• September 30, 2016: WITSA Meetings in Brasilia Meeting Room Change
• September 22, 2016: WITSA Meetings in Brasilia Update Decision Blocks Committee Meetings and Nominations
• September 21, 2016: WITSA General Assembly Meeting in Brasilia Proxy Instructions
• September 19, 2016: Final WITSA dues reminder
• September 18, 2016: WITSA Oct. 2 BOD GA Meetings Important Information on Voting Rules
• September 12, 2016: WITSA Chairman and Board Election – Corrected Proxy Form
• September 9, 2016: Seeking additional WITSA nominations
• September 8, 2016: WITSA Chairman and Board Election Information- Voting In-Person by Proxy or By Phone
• September 6, 2016: Information & Agenda for WITSA GA and BOD meetings 2 in Brasilia [RSVP Required]
• September 3, 2016: WITSA Eminent Persons Nominees
• August 30, 2016: Winners of the WITSA 2016 Global ICT Excellence Awards (Confidential)
• August 16, 2016: WITSA Nominating Committee: Announcing WITSA Director and Chairman candidates

Remote Participation

October 2, General Assembly and Board of Directors meetings:

1. Please join the meeting at https://global.gotomeeting.com/join/786177773
   (Use your microphone and speakers (VoIP) – a headset is recommended)
2. If you cannot connect via the computer link (preferred method), call in using your telephone (all available numbers listed below): United States: +1 (669) 224-3319; Australia: +61 2 8355 1034; Austria: +43 7 2088 0716; Belgium: +32 (0) 28 93 7002; Canada: +1 (647) 497-9372; Denmark: +45 69 91 84 58; Finland: +358 (0) 923 17 0556; France: +33 (0) 170 950 590; Germany: +49 (0) 692 5736 7206; Ireland: +353 (0) 19 030 053 Italy: +39 0 699 26 68 65; Netherlands: +31 (0) 208 080 759; New Zealand: +64 9 974 9579; Norway: +47 21 04 30 59; Spain: +34 931 76 1534; Sweden: +46 (0) 852 500 691; Switzerland: +41 (0) 435 0026 89 United Kingdom: +44 (0) 20 3713 5011
3. Access Code: 786-177-773

Note: The BOD and GA meetings take place from 9:00am-6:00pm Brasilia time (see time zone conversions). If you are not able to participate in all of the meeetings, be sure to participate in our two Decision Blocks, were your votes and support will count:

[DECISION BLOCK 1] Board of Directors (2014-16):  11:10-12:00pm Brasilia time: Kenya proposal to host WCIT 2022 (detailed time zone conversions available here)

[DECISION BLOCK 2] General Assembly:  1:40-2:25pm Brasilia time: Election of WITSA Chairman and Directors for the 2016-18 Term (detailed time zone conversions available here)

[DECISION BLOCK 3] Board of Directors (2016-18):  2:55-4:35pm Brasilia time: Election of Deputy Chairman, Treasurer, Vice Chairmen and Standing Committee Chairmen (detailed time zone conversions available here)

October 1, 2016: Committee meetings:

Please join the meeting from your computer, tablet or smartphone: https://global.gotomeeting.com/join/407162317

If you cannot connect via the computer link (preferred method), call in using your telephone (all available numbers listed below):

United States : +1 (312) 757-3119; Australia : +61 2 8355 1034; Austria : +43 7 2088 0716; Belgium : +32 (0) 28 93 7002; Canada : +1 (647) 497-9372; Denmark : +45 69 91 84 58; Finland : +358 (0) 923 17 0556; France : +33 (0) 170 950 590; Germany : +49 (0) 692 5736 7206; Ireland : +353 (0) 19 030 053; Italy : +39 0 699 26 68 65; Netherlands : +31 (0) 208 080 759; New Zealand : +64 9 974 9579; Norway : +47 21 04 30 59; Spain : +34 931 76 1534; Sweden : +46 (0) 852 500 691; Switzerland : +41 (0) 435 0026 89; United Kingdom : +44 (0) 20 3713 5011

– Global Trade Committee [11:00-12:00]: Time-Zone conversions
– Education Committee [12:45-13:45]: Time-zone conversions
– Finance Committee [13:45-14:15]: Time-zone conversions
– Global Policy Action Committee [14:15-16:15]: Time-zone conversions

First GoToMeeting? Try a test session: http://help.citrix.com/getready

NOTE: In order to optimize the call experience next week, we have developed the following guidelines for your kind attention:

• Connect digitally (not by phone), if possible: The best experience is where all participants use a digital connection, that is, a USB headset, connected to a computer.  If a USB headset is not available, then a headset that connects via a 3.5mm audio plug but bear in mind, this is an analogue connection and may be subject to some interference.
• Connection using a mobile device, such as an iPhone/iPad or Android phone/tablet, and the GoToMeeting app, with an earpiece also works very well.  NB: wireless Blue Tooth earpieces can sometimes add a delay to the call.
• If connection is via a computer, using the computer’s speakers and a separate microphone, or a phone/tablet without earpiece, it is critical that participants mute their microphones at all times except when speaking.  It is also important that participants using just a laptop or PC without headset do not use their keyboard for typing during the call, as their keyboard activity affects all participants
• Participants should try to locate themselves in a relatively quiet environment for the duration of the call, if possible.
• Connection using a conference phone on loud speaker, or any desk telephone on loudspeaker will, unless correctly configured, introduce interference and echo to the call, affecting the experience of all participants.  Use of this connection is to be avoided.